Why was the training programme prepared?
During a pandemic, a system of training in the form of webinars is an excellent alternative to the classic methods of knowledge sharing, as well as a way to reduce the delays resulting from reduced contacts between project team members.
As experts with 15 years’ experience in the Schengen Programme, we note the need to train the project teams involved in implementing the EES.
A key factor in the success of projects is the effective sharing of knowledge. Usually, methods such as collocation of project teams and frequent contact of the team with sponsors and users of future solutions are recommended.
During a pandemic, most of the traditional, proven methods of sharing knowledge must be reduced or completely eliminated because of the need to avoid physical contact between people. Under the natural constraints of the often used remote work, members of the project team often have to acquire the necessary knowledge themselves.
In this situation, quick access to both general and detailed knowledge about the subject of the project is crucial. Knowledge that can be used directly, but also that allows the necessary information to reach the public in the maze of changing legal regulations and other project documents.
We are confident that this training will become an excellent alternative to other methods of sharing knowledge.
Thanks to them, the general knowledge about the solutions available in the EES system and the details of the implementation of the functionalities available in the central part of the system will be organised. The result will be a modern and effective platform for the exchange of experience for those involved in the implementation of the EES system in Europe.
The formula adopted will prove effective not only during the period of epidemic danger, but also later on, mainly due to the costs and ease of organising the training regardless of the location of participants.
Specificity of the EES project:
Systematising multiple sources of knowledge about the EES will facilitate entry into project issues, streamline the decision-making process and reduce the risks associated with project implementation.
The EES is the central register of identity and border traffic data of persons in the Schengen area. The system provides services for use in national systems, providing access to data regardless of the user through whom they are entered.
The EES services are used in the context of existing processes governed by separate legal acts.
The EES expands on previous border control arrangements.
The implementation of the EES is today a key stage in the evolution of systems used in the Schengen area. It precedes the introduction of ETIAS and the interoperability of central systems made available in the area.
The planned development of these systems will have an impact on the current EES services and will force the implementation of further updates in national systems.
Method of conducting training:
The way the training is organised and carried out is based on many years of experience in remote work and the use of instant messaging to carry out, among others, workshops with our clients.
The training shall be conducted on-line in the form of a webinar, in virtual groups of six people. The trainings are conducted live, in front of the camera, by two trainers. Trainings can be conducted in Polish or English, depending on participants’ preferences.
Honesty Group trainings are always specially prepared for a group of employees of only one client.
An important part of each training is a workshop session, during which issues of particular interest to participants are discussed, e.g. resulting from the ongoing implementation work.
We expect the trainees to be involved and to participate actively.
That is why we recommend that each person taking part in the classes should be equipped:
- a computer that allows for efficient work, a screen with a diagonal of at least 14 inches is recommended,
- headphones with a microphone or conference system,
- a webcam,
- access to an Internet connection with a minimum capacity of 10 Mb/s.
Depending on the scope and level of detail of the training, sessions last from 4 to 16 hours. The schedule of each training course includes a break time.
Upon completion of the training, participants receive training materials in electronic form and a certificate of completion of the training.
Trainees will be asked to fill in a questionnaire which will determine the level of satisfaction of participants and the extent to which the training objectives have been achieved. The information obtained will be a valuable guide for us on how to improve subsequent editions of training.
How to use the training programme?
Dedicated webinars form a training programme tailored to the needs of each of the target groups involved in implementing the EES.
For each of the webinars, a classification has been built to enable the selection of the right audience and the expected purpose of the training.
Scope and detail
- Horizontal – The scope covers many or all aspects/elements of the changes simultaneously. It allows to understand the full scale of the undertaking and the impact of the introduced changes on the organisation.
- Coordinating – This concerns many aspects/elements of the project. They focus on the interdependencies of the areas concerned. They ensure agreement between the groups affected by the different aspects of change.
- Detailed – The scope covers a specific aspect of the changes and concerns specific solutions. They are intended for people directly related to the area of change.
- Information – Training courses for the general public. Their aim is to inform about the subject and scope of changes. They support readiness and acceptance of changes.
- Deciding – Training courses for sponsors, managers and managers managing the implementation of changes. They help to understand the various aspects of change and its interdependence.
- Implementation – Training courses for the project team implementing the changes. They provide detailed knowledge of the scope of the change needed at all stages of work – from concept to implementation of specific solutions.
Overview of available webinars:
A programme of 7 training courses of different subject areas, addressed to different recipients.
Subsequent editions of the training will be developed taking into account the specific expectations of participants in the preceding editions.
The current programme may also be supplemented by other training courses not included in the current offer.
EES for national institutions and border control system
The training presents the scope and complexity of the project and its impact on the organisation and business processes.
Indicates how to define the technical and organisational conditions for the successful implementation and reliable interaction between national and EU services when using the EES.
Conduct of border control using the EES
The training introduces the essence of the business changes in border control processes that result from the implementation of the EES.
This is necessary for all those who will be involved in the implementation of these changes.
Upcoming changes to the eu-LISA systems
Presentation of the scope and already known details of the planned changes to the eu-LISA systems and their impact on national systems in relation to the introduction of interoperability.
Necessary preparation for planning the business and technical architecture.
EES ICD secrets
A practical guide to the EES ICD – a complete set of documentation that enables the implementation of the national systems interface.
Recommended to anyone who will develop software based on the EES ICD.
Workflow Engine specific features
The training presents methods for the correct use of the Workflow Engine for manual and automatic border control.
Essential for all those implementing Workflow Engine processes within national systems.
VIS in the shadow of EES
The training presents the impact of the EES implementation on the current business processes operated by VIS. The training also shows how interoperability between these systems will be ensured.
This is essential when implementing changes in the process of issuing and controlling visas. .
Architecture for the integration of national systems with eu-LISA systems
The training presents the requirements for system architecture related to the planned development of Schengen systems.
Recommended as support for architects.